Maintenance Management
| Equipment | Type | Description | Scheduled Date | Status | Technician | Cost | Location | Actions |
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Apex Rentals
Enterprise Equipment Management
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Enterprise Equipment Management
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| Name | Category | Model | Serial Number | Status | Daily Rate | Location | Actions |
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| Equipment | Customer | Start Date | End Date | Daily Rate | Status | Total Amount | Actions |
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| Equipment | Type | Description | Scheduled Date | Status | Technician | Cost | Location | Actions |
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| Name | Address | City | State | Manager | Phone | Actions |
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Total Revenue
Active Contracts
Utilization Rate
Pending Invoices
Utilization Rate
Total Revenue
Active Rentals
Idle Equipment
| Equipment | Category | Location | Daily Rate | Last Rental | Days Idle | Potential Loss |
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Total Reports
Scheduled Reports
Reports Sent
Power BI Exports
Comprehensive revenue breakdown by location, customer, and time period
Detailed equipment usage, idle time, and revenue performance
Customer engagement, payment history, and contract status
Maintenance schedules, costs, and equipment downtime analysis
Comparative analysis of all locations with key metrics
Complete dataset export optimized for Power BI import
Revenue Growth
Customer Retention
Equipment ROI
Risk Score
| Name | Username | Role | Location | PO Limit | Status | Actions |
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| Contract # | Customer | Title | Type | Start Date | End Date | Status | Total Amount | Actions |
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| Company Name | Contact Name | Phone | City | Credit Limit | Actions |
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| Invoice # | Customer | Invoice Date | Due Date | Amount | Status | Actions |
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| PO Number | Title | Vendor | Requested By | Department | Amount | Status | Priority | Actions |
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Find answers to common questions about Apex Rentals ERP system
Apex Rentals ERP is a comprehensive equipment rental management system designed for heavy equipment rental companies. It handles equipment tracking, customer management, billing, contracts, maintenance scheduling, and more.
Access the system through your web browser using your company-provided credentials. The system works on desktop, tablet, and mobile devices.
The system works best on Chrome, Firefox, Safari, and Edge (latest versions). We recommend keeping your browser updated for optimal performance.
Go to the Equipment tab and click "Add Equipment". Fill in the equipment details including ID, category, model, and location. All required fields must be completed before saving.
Each equipment item can be assigned to a specific location (warehouse, yard, facility). Use the location filter to view equipment at specific sites.
Equipment can be: Available (ready to rent), Rented (currently in use), Maintenance (being serviced), or Out of Service (not available).
Navigate to the Billing tab and click "Add Invoice". Select the customer, add line items with descriptions and amounts, and set the payment terms. The system automatically calculates totals and taxes.
Yes! Most tables have an Export button that allows you to download data as CSV files. You can also generate custom reports in the Reports dashboard.
Invoices can be marked as: Paid (payment received), Pending (awaiting payment), Overdue (past due date), or Cancelled. Filter by status to manage collections.
Use the "Forgot Password" link on the login page. You'll receive an email with reset instructions. If you don't receive it, submit a support ticket.
Try clearing your browser cache, closing unused tabs, and ensuring you have a stable internet connection. If the issue persists, submit a ticket with details about which pages are slow.
Submit a support ticket with priority "High" or "Urgent" depending on severity. Include detailed steps to reproduce the issue, screenshots if possible, and what you expected to happen.
Absolutely! Use the "Feature Request" category when submitting a ticket. Describe the feature, explain how it would help your workflow, and provide examples if possible.
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Sent when invoices are created
Sent after successful payment
Sent before payment due date
Sent when contracts are signed
Sent for equipment maintenance
Sent with automated reports
Receive system emails
Notify on payments received
Equipment maintenance alerts
Alerts for expiring contracts
Require 2FA for all users
Logout after inactivity